Allied Arts Guild
Menlo Park
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Planning . Coordination
Full Planning
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Venue Selection: Expert venue scouting and selection.
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Creative Design: Craftsmanship in design and styling, covering Save-the-Date, invitation, and floral arrangements.
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Financial Management: Skillful budget preparation, ongoing tracking, and timely vendor payment reminders.
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Vendor Relations: Skillful vendor referral and negotiation services.
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Progress Meetings: Five essential check-in meetings during the planning process.
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Final Preparations: A comprehensive final walk-through to review setup and assist in floor plan formation.
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Day-of Logistics: Precise coordination of event logistics on the day.
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Contingency Planning: Preparation and discussion of a solid backup plan.
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Timeline Development: Collaborative creation of a detailed event timeline
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Documentation Assistance: Assistance in preparing essential legal documentation.
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Day-of Coordination: Up to 8 hours of expert day-of coordination.
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Vendor Punctuality: Ensuring vendors arrive on time.
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Decor Oversight: Meticulous oversight to ensure decor and event details align with prior discussions.
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Vendor Communication: Regular contact with vendors to ensure the latest event information.
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Setup Assistance: Active assistance with ceremony and reception setup.
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Timeline Management: Careful tracking of the event timeline and timely updates to the couple.
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Venue Cleanup: Directing the cleanup of the venue and rental items. *Within service hours.
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Financial Transactions: Skillful distribution of any remaining payment balances and vendor gratuities.
- $10,800 -
Partial Planning
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Professional Guidance: Expert advice on venue scouting and design styling.
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Vendor Relations: Skillful vendor referral and negotiation services.
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Progress Meetings: Three essential check-in meetings during the planning process.
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Final Preparations: A comprehensive final walk-through to review setup and assist in floor plan formation.
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Day-of Logistics: Precise coordination of event logistics on the day.
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Contingency Planning: Preparation and discussion of a solid backup plan.
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Timeline Development: Collaborative creation of a detailed event timeline.
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Documentation Assistance: Assistance in preparing essential legal documentation.
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Day-of Coordination: Up to 8 hours of expert day-of coordination.
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Vendor Punctuality: Ensuring vendors arrive on time.
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Decor Oversight: Meticulous oversight to ensure decor and event details align with prior discussions.
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Vendor Communication: Regular contact with vendors to ensure the latest event information.
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Setup Assistance: Active assistance with ceremony and reception setup.
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Timeline Management: Careful tracking of the event timeline and timely updates to the couple.
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Venue Cleanup: Directing the cleanup of the venue and rental items. *Within service hours.
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Financial Transactions: Skillful distribution of any remaining payment balances and vendor gratuities
- $8,400 -
Month of Coordination
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Final Preparations: A comprehensive final walk-through to review setup and assist in the formation of a floor plan.
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Day-of Logistics: Precise coordination of event logistics on the big day.
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Contingency Planning: Preparation and discussion of a solid backup plan.
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Timeline Management: Collaborative development of a detailed event timeline.
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Legal Documentation: Assistance in preparing essential legal documentation.
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Day-of Coordination: Up to 6 hours of expert day-of coordination.
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Vendor Punctuality: Ensuring vendors arrive on time as scheduled.
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Decor and Detail Oversight: Meticulous supervision to ensure that decor and event details align with prior discussions.
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Vendor Communication: Regular contact with vendors to ensure they have the most up-to-date information.
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Setup Assistance: Active involvement in the setup of both the ceremony and reception.
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Timeline Tracking: Diligent monitoring of the event timeline and reporting of upcoming segments to the newlyweds.
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Venue Cleanup Oversight: Supervision of the cleanup of the venue and retrieval of rental items *Within service hours.
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Financial Transactions: Efficient distribution of any remaining payment balances and vendor gratuities.
- $5,500 -
Day of Coordination
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Unrestricted Communication: We offer unlimited phone and email correspondence.
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Detailed Event Timeline: We meticulously construct a comprehensive and detailed timeline for your event.
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Vendor Liaison: We proactively engage in advanced communication with all vendors, serving as the central point of contact.
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Timeline Supervision: Our expert team supervises and monitors the event timeline to ensure flawless execution.
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Setup Assistance: We actively assist in the setup of both the ceremony and reception venues.
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Segment Updates: We provide regular, timely updates to the couple regarding upcoming event segments and activities.
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Problem Solving: Our team excels in adeptly handling unexpected situations and challenges.
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Vendor Payment Management: We facilitate the efficient distribution of payments to all vendors involved.
- $2,650 (6hr) -
FAQ
What Sets Wedding Planners and Day-of Coordinators Apart?
A full-service wedding planner takes care of everything from start to finish, including providing creative ideas and overall wedding design, assisting with budget planning, scouting and negotiating with vendors, and overseeing the wedding day. In this case, the couple selects all their vendors.
On the other hand, a day-of wedding coordinator primarily focuses on the logistics of the day, ensuring that the planned schedule runs smoothly. Day-of coordinators are ideal for couples who have managed most of the planning themselves but require a professional to execute the plans on the actual wedding day.
Why Opt for a Day-of Coordinator?
We understand that for most couples, planning a wedding can be a first-time experience. With the help of a professional day-of coordinator, couples can truly enjoy their big day without the stress of last-minute preparations. Our role includes crafting a detailed timeline, coordinating and managing all wedding vendors, and serving as the main point of contact. In case of vendor delays or no-shows, we are equipped to handle unforeseen situations.
What Distinguishes TDE Wedding's Day-of Coordinator?
Experience is our key strength. With over a decade in the wedding industry, we have sincerely served hundreds of couples, allowing us to foresee and avoid typical wedding hiccups. Still uncertain? Check out our solid 5-star reviews on Yelp, The Knot, and Wedding Wire to see why TDE Wedding consistently receives praise from our past couples.
What's the Cost of Hiring Our Day-of Coordinator?
Our Day-of Coordinator service is priced at $2,650 for 6 consecutive hours of service, with each additional hour at $220. Additional assistance may be required at an extra cost for extensive work and/or events with 100+ guests. For inquiries about a final walkthrough or rehearsal, please contact us for pricing. If time allows, couples can opt for a rehearsal on the day of the event at no additional charge.